10 Skills for Delegation
Choose what to delegate, clarify the result and who can decide what, and support the person doing the work.
Hand over work with clear expectations
Each skill gives your AI assistant instructions for a specific task.
For founders, managers, and HR leads in teams of about 20–200 people. Use one skill for a specific problem, or work through the pack step by step.
Explain the situation and what you want to achieve. The assistant will ask questions and help you prepare. Before using its suggestions, check the facts and make sure they fit the situation. Ask the people involved for any information you are missing.
I need to hand over a client workshop to a new project lead. Help me clarify the result, which decisions they can make, and when we should check in.
Choose a skill for your situation.
Open a skill below to see what it helps you do. After installing the skill or pasting its prompt into your assistant, use the suggested starting phrase.
Choose What to Delegate
Compare tasks you could hand over, decide what to retain or simplify, and choose a manageable first handoff.
Run delegation-task-picker.
Download instructionsCheck Capacity Before the Handoff
Estimate the work and support needed, check the person’s available time, and identify what must move to make room.
Run delegation-capacity-check.
Download instructionsDefine the Result You Need
Draft a brief covering the purpose, finished result, quality requirements, deadline, and freedom to choose how to do the work.
Run delegation-outcome-brief.
Download instructionsClarify Who Can Decide What
Set out which decisions the person can make, which need approval, and when to ask for help.
Run delegation-authority-map.
Download instructionsPrepare the Handoff Conversation
Prepare an opening, questions, and a follow-up note to discuss expectations, workload, decisions, and support.
Run delegation-handoff-conversation.
Download instructionsSet Useful Checkpoints
Plan check-ins around useful work samples, risks, and decisions, with a way to get help between meetings.
Run delegation-checkpoint-plan.
Download instructionsCoach Without Taking the Task Back
Prepare a conversation to understand what is blocking progress and clarify what help each person will provide.
Run delegation-coach-without-taking-over.
Download instructionsGet Delegated Work Back on Track
Compare the original plan with what happened, then draft recovery options and a revised agreement to discuss.
Run delegation-reset-handoff.
Download instructionsReview the Completed Work and Learn
Check the work against agreed expectations, recognize contributions, and choose one improvement for the next handoff.
Run delegation-close-and-learn.
Download instructionsReview How You Share Out Work
Review who receives urgent tasks, routine work, and opportunities to learn, then plan one change to assignments or support.
Run delegation-pattern-review.
Download instructionsOne download. Several ways to use it.
Unzip the download, then follow the instructions for your assistant.
Open one prompt file in portable/, copy its contents into a chat, and describe your situation.
To keep the whole pack in a project, upload portable/ALL-SKILLS.md as a project source, then paste the contents of PROJECT-INSTRUCTIONS.md into the project's instructions. If the assistant does not follow an uploaded prompt, paste that prompt directly into the chat.
In Claude, upload the individual skill ZIPs from install/ using the custom Skills feature. For another assistant that supports Agent Skills, copy the skill folders you need from skills/ into the directory that assistant uses for skills.
See README.md for installation options and a list of the included files.
Free for internal and client work under the Polar Bear license. Not for resale. Available features and results depend on the assistant you use.
Understand the research behind the pack.
The research notes explain which studies informed the skills, what those studies found, and where the findings may not apply. We have not tested whether these AI skills improve workplace outcomes.
Replace real names with placeholders and share only the information the assistant needs. You are responsible for checking facts, making decisions, and speaking with others. If the assistant predicts how someone might react, treat that as one possibility. Ask the person directly when you need to understand their view.
Download the research notes