10 Skills to Make Time for Your Top Priorities
Choose your priorities, check how much work fits, protect time to focus, and renegotiate commitments when needed.
Make room for the work that matters
Each skill gives your AI assistant instructions for a specific task.
For founders, managers, and HR leads in teams of about 20–200 people. Use one skill for a specific problem, or work through the pack step by step.
Explain the situation and what you want to achieve. The assistant will ask questions and help you prepare. Before using its suggestions, check the facts and make sure they fit the situation. Ask the people involved for any information you are missing.
Client work fills my week, leaving no time to develop our managers. Help me decide what to change so I can make room.
Choose a skill for your situation.
Open a skill below to see what it helps you do. After installing the skill or pasting its prompt into your assistant, use the suggested starting phrase.
Choose the Outcomes That Matter
Choose a few important results, explain why they matter now, and name the work that must wait, shrink, or stop.
Run priorities-choose-outcomes.
Download instructionsReview Where Your Time Goes
Compare your planned and actual use of time, including preparation and interruptions, and choose two changes to try.
Run priorities-time-audit.
Download instructionsBuild a Week That Fits
Estimate available hours and task effort, then draft a weekly plan showing what fits and what needs to change.
Run priorities-capacity-plan.
Download instructionsMake Space in the Calendar
Review recurring commitments, propose changes, and find useful blocks of time for a priority while preserving necessary coordination.
Run priorities-calendar-reset.
Download instructionsPlan a Focused Work Session
Choose one small result, a first action, a workable time window, and a note to help you pick up later.
Run priorities-focus-session.
Download instructionsHandle Interruptions and Return to Your Work
Plan how to respond to routine and urgent requests, and use a short note to restart after an interruption.
Run priorities-interruptions.
Download instructionsRenegotiate a Competing Request
Show how a new request conflicts with existing work, compare feasible options, and draft a response asking for a priority decision.
Run priorities-renegotiate.
Download instructionsTurn a Priority Into a Realistic Plan
Break a priority into milestones, estimate time from similar work, and plan for likely delays or missing inputs.
Run priorities-realistic-plan.
Download instructionsFinish the Day Knowing Where to Restart
Note the state of unfinished work, what you need next, and a realistic first task for the next working day.
Run priorities-close-day.
Download instructionsReview Progress and Reset Priorities
Compare planned and actual progress, choose one improvement, and reset next week’s commitments to fit the time available.
Run priorities-weekly-review.
Download instructionsOne download. Several ways to use it.
Unzip the download, then follow the instructions for your assistant.
Open one prompt file in portable/, copy its contents into a chat, and describe your situation.
To keep the whole pack in a project, upload portable/ALL-SKILLS.md as a project source, then paste the contents of PROJECT-INSTRUCTIONS.md into the project's instructions. If the assistant does not follow an uploaded prompt, paste that prompt directly into the chat.
In Claude, upload the individual skill ZIPs from install/ using the custom Skills feature. For another assistant that supports Agent Skills, copy the skill folders you need from skills/ into the directory that assistant uses for skills.
See README.md for installation options and a list of the included files.
Free for internal and client work under the Polar Bear license. Not for resale. Available features and results depend on the assistant you use.
Understand the research behind the pack.
The research notes explain which studies informed the skills, what those studies found, and where the findings may not apply. We have not tested whether these AI skills improve workplace outcomes.
Replace real names with placeholders and share only the information the assistant needs. You are responsible for checking facts, making decisions, and speaking with others. If the assistant predicts how someone might react, treat that as one possibility. Ask the person directly when you need to understand their view.
Download the research notes